MHC Gallery and the Canadian Mennonite University: Administrative Assistant & Receptionist Position

MHC Gallery and Mennonite Heritage Archives

Professional Opportunity: Administrative Assistant & Receptionist

Full-time Term Position, 12-18 months as required, starting 18 July, 2022

Reporting to the MHA Archivist (80%) and MHC Gallery Curator (20%) the Administrative Assistant/ Receptionist will provide administrative support and be the first contact for visitors and will respond to inquiries in person, by phone and email.


· Provide administrative support to the Archives and Gallery programs

· Be the first person of contact for visitors

· Respond to student, staff/faculty, visitor, and researcher inquiries via in-person, phone, and email

· Respond to a large number of inquiries in a short period of time

· Be familiar with general aspects of CMU departments, Mennonite Church Canada, Centre for Transnational Mennonite Studies

· Appropriately handle confidential documents

· Plan and coordinate events outside of regular office hours

· Process self-generated and donated income (book and art sales, donations)

· Prepare bulk mailings for Archives and Gallery

· Prepare congregational records, serials and periodicals for storage

· Create, edit, and manage content for both the Archives and Gallery's websites, social media platforms, and newsletters

· Other duties as required


· Strong commitment to the mission of CMU, Mennonite Church Canada, and Centre for Transnational Mennonite Studies

· Undergraduate degree strongly preferred

· Previous experience in a reception or administrative assistant role will be considered an asset

· Excellent customer service skills with a pleasant and professional manner

· Being energetic, creative and capable of multi-tasking;

· Possess good communication and relational skills

· Strong organizational, analytical, and problem-solving skills

· Ability to work independently without direct supervision

· Works well with others as a team worker

· Willingness to adapt to new tasks and responsibilities

· Ability to manage multiple tasks and to efficiently switch between tasks

· Demonstrate proficiency in Office 365 with the ability to learn additional computer skills quickly

· Capable of lifting boxes up to 40 lbs

· Working knowledge of German a definite asset

Inquiries should be directed to Dianna Robson, Director of Human Resources at or 204-487-3300.

To Apply:

Applications will be reviewed upon receipt and will be accepted until this position is filled.

Applicants should email a resume and cover letter (PDF or Word document) along with the names of three references, in confidence to or to Director of Human Resources, Canadian Mennonite University, 500 Shaftesbury Blvd. Winnipeg, MB R3P 2N2