MHC Gallery and the Canadian Mennonite University: Administrative Assistant & Receptionist Position

MHC Gallery and Mennonite Heritage Archives

Professional Opportunity: Administrative Assistant & Receptionist

Full-time Term Position, 12-18 months as required, starting 18 July, 2022

Reporting to the MHA Archivist (80%) and MHC Gallery Curator (20%) the Administrative Assistant/ Receptionist will provide administrative support and be the first contact for visitors and will respond to inquiries in person, by phone and email.

Responsibilities:

· Provide administrative support to the Archives and Gallery programs

· Be the first person of contact for visitors

· Respond to student, staff/faculty, visitor, and researcher inquiries via in-person, phone, and email

· Respond to a large number of inquiries in a short period of time

· Be familiar with general aspects of CMU departments, Mennonite Church Canada, Centre for Transnational Mennonite Studies

· Appropriately handle confidential documents

· Plan and coordinate events outside of regular office hours

· Process self-generated and donated income (book and art sales, donations)

· Prepare bulk mailings for Archives and Gallery

· Prepare congregational records, serials and periodicals for storage

· Create, edit, and manage content for both the Archives and Gallery's websites, social media platforms, and newsletters

· Other duties as required

Qualifications:

· Strong commitment to the mission of CMU, Mennonite Church Canada, and Centre for Transnational Mennonite Studies

· Undergraduate degree strongly preferred

· Previous experience in a reception or administrative assistant role will be considered an asset

· Excellent customer service skills with a pleasant and professional manner

· Being energetic, creative and capable of multi-tasking;

· Possess good communication and relational skills

· Strong organizational, analytical, and problem-solving skills

· Ability to work independently without direct supervision

· Works well with others as a team worker

· Willingness to adapt to new tasks and responsibilities

· Ability to manage multiple tasks and to efficiently switch between tasks

· Demonstrate proficiency in Office 365 with the ability to learn additional computer skills quickly

· Capable of lifting boxes up to 40 lbs

· Working knowledge of German a definite asset

Inquiries should be directed to Dianna Robson, Director of Human Resources at drobson@cmu.ca or 204-487-3300.

To Apply:

Applications will be reviewed upon receipt and will be accepted until this position is filled.

Applicants should email a resume and cover letter (PDF or Word document) along with the names of three references, in confidence to hrdirector@cmu.ca or to Director of Human Resources, Canadian Mennonite University, 500 Shaftesbury Blvd. Winnipeg, MB R3P 2N2